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We believe the easiest, most efficient and best way to create a wedding seating chart is to design it online. To create a virtual diagram using real-world measurements that can be full customized and edited without needing to start from scratch. But we understand that seating charts cannot live solely on a computer. At some point, they need to expand past even an email, and be given physical form. Which is why we have designed our wedding seating chart to be printable.
Every seat map created by our couples can be easily exported to A1 paper size, the perfect dimensions either for a catering team to use, or your guests at the reception to view.
But are the benefits of creating a printable wedding seating chart, and how will having one affect the guest experience. Let’s find out!
We all want our wedding to go as smoothly, and seamlessly as possible. For guests to have a wonderful time and us, as the happy couple, to create a day that will never be forgotten – for all the right reasons! By creating a seating plan, you are placing yourself one step closer to that dream.
Following your nuptials, and cocktail hour, the main event is the reception. It’s the part your guests have been excited about for weeks, months, and it forms the basis for most of their memories of the day. Therefore, the last thing you want is for guests to feel like it’s disorganized. Like their needs weren’t met or personalities weren’t thought of.
Without a thoughtfully put together seating map, and clear direction for your guests on the day, the above could be how they feel. Avoid any negative vibes on your big day, and prepare a printable seating chart for your wedding that clearly guides guests to their seats. Arranged in a way that complements their tastes and personalities.
Being able to easily drop and drag a table plan together, using the exact dimensions of your wedding venue, is one of the most useful planning tools. But if you and your vendors can only access your chart on a computer, or tablet, that makes it a lot less useful.
Vendors like to quickly see how guests should be positioned within the room. Planners and coordinators, for example, need to know exactly where the sweetheart table should go, in relation to the seating arrangement as a whole. Then there’s the catering team, it’s vital both the chefs and servers understand precisely where all the meals need to be headed. And who has intolerances, allergies or dietary requirements.
Having a large, printed seating plan that suppliers can rapidly scan over, to see what goes where, will help to ensure a smooth running service on your big day.
As the marrying couple, having a printable wedding seating chart can make a wonderful addition to your wedding decor. Acting as the perfect companion to your names board, or as a standalone seat map for guests.
We thought we’d put together a couple of pieces of hard-earned advice that should help you build the perfect wedding seating chart.
The beauty of using an online wedding seating chart, such as ours, is that you can collaborate on the task easily with friends, and family. Which is so useful when trying to work out where best to place people you don’t know that well. Bring Mom on-board, invite your sister-in-law and use their invaluable knowledge to position perfectly all the guests.
Invite too many people onto your team though, and suddenly things start to become a bit confusing. Keep your group tight, and you’ll find it a lot easier to work together.
Seat yourselves, then the VIPs and then the group closest to the VIPs. Work from the top table outwards basically, always keeping the people you’re closest too, closest.
We all have those friends and family members who’ll effortlessly talk to anyone. Those couples who seem to just float around the room, charming strangers as they glide by. These people should be seated first.
Sort any guests who won’t be an issue, and then play around with the rest, seeing where you can fit them in.
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